EIG WHISTLE BLOWING POLICY
1. Overview and Objective
Esthetics International Group Berhad (“EIG Group” or the “Company”) is committed to ensuring that every part of the operation is carried out professionally in accordance with relevant laws, rules, regulations, business ethics and conduct.
This policy is formulated to provide all directors and employees of EIG Group and its subsidiaries an avenue to report genuine concerns in an independent and unbiased manner in relation to matters covered by the Company’s Code of Business Conduct and Ethics, legal issues and accounting or audit matters.
The objective of the internal whistle blowing policy is to deter serious malpractice, impropriety or fraud so as to promote the best practice of corporate governance at workplace and allows the management to take appropriate preventive and corrective actions internally without jeopardizing the company image or reputation, investor confidence, financial health etc. This is in line with the Whistleblower Protection Act 2010 (“the Act”) which has been duly approved in Parliament on 6th May 2010 and came into force on Wednesday 15th December 2010. The Act is formulated to encourage informers to expose corrupt practices and other misconduct. This move would provide immunity to informers from civil or criminal charges. The Company recognizes that all employees have an important role to play in achieving the objective and most often, they have the first hand information when such act exists.
2. Types of reportable concerns
The reportable concerns listed below are not exhaustive.
3. Reporting in Good Faith
The Company expects all parties to act in good faith and have reasonable grounds when making a report. If allegations are made with malicious intent, the Company will take appropriate action against the parties concerned including legal action, where applicable.
4. Confidentiality and Anonymity
All reports submitted by whistle blower are treated as strictly confidential and or anonymous and every effort will be made not to reveal his or her identity. The whistle blower is to be given an assurance that his/her identity will be known only to the top management on a need to know basis. Under the provisions Of the Act, the whistleblower and witness will have confidentiality of immunity from civil and criminal action, as well as other detrimental action.
The Company provides assurance to the whistle blower that he/she would be protected from retaliation from his/her superiors provided that the whistle blowing is done in good faith. In the event when the whistle blower is a complicit to the illegal activity / fraud / wrongdoing, he or she will be immune from prosecution.
6. Reporting procedures and documentary evidence
All reports by whistle blower must be substantiated with relevant documentary evidence, without which no action shall be taken by the Company. Whistle blower should exercise the below when reporting his/her concerns.
All reports must be in writing, submit via post or email to the following Channel of reporting to Director of Corporate Affairs:-
Director of Corporate Affairs
7. Channel for investigation
All report on whistle blowing will be escalated to the Director of Corporate Affairs and the outcome of the investigation will be communicated to the whistle blower in due course. Any misconduct from any person shall be treated in accordance to the Employees’ handbook under clause 19.0 Discipline.
Downloadable copy of Whistle Blowing Report form can be found as follow..